• Relieves Chief Executive Officer of administrative functions in order to increase the time CEO to be available to spend for executive level responsibilities;
• Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office;
• Responsible for confidential and time sensitive material;
• Maintain accurate records of senior leadership team and staff meetings, distributing agendas, minutes and other relevant documentation as required.
• Organise meetings and take minutes during the management meeting;
• Make preparation for committee meetings;
• Ensure that all manual and computerized records and filing systems relating to all areas within her/his remit are maintained as required.
• Maintain the general filing system and file all correspondences;
• Assist in the setting up and maintaining of archive files and historical data.
• Process, input, extract and analyse information from database systems.
• Verify filing and documentation in safety place and store properly in the drives;
• Ensure the website is maintained, up-to-date and meets all current requirements
• Deal with correspondence promptly and as required
• Translate in written and verbal in and from Khmer to English and vice versa;
• Response to public inquiries to meet CEO;
• Ensure that all administrative duties, checks, documentation, reports and returns are completed accurately and submitted within required deadlines.
• Must be able to contact any time a lot to respond for urgent case; and
• Other duties are assigned from CEO if it is necessary and urgent.